How To Have Better Church Business Meetings – Part 1

Church business meetings are not high on my list of favorite things to do. As a matter of fact, I’ve never heard anyone say “Oh boy! We are having a church business meeting next week”. Some churches and leaders manage to conduct business meetings quite well, while for others it is preceded with anxiety. Any time a group of people get together to make decisions there’s the potential for misunderstandings. I’ve come away from some church business meetings feeling encouraged and from other quite the opposite. Every church is different, but here are a few things I’ve learned over the years that may be helpful to pastors of small to medium sized churches. This is Part 1 in the series on How To Have Better Church Business Meetings.

Nail It Down: Avoid going into a church business meeting unprepared. Here’s how.

  1. First, ask your leadership team create a short list of items to be discussed in congregational meeting.
  2. Have them send you a copy of this list and schedule a preliminary meeting with them.
  3. Set up a meeting time. If it’s difficult for you to get together physically, set a specific time to have a conference call, Skype or Google Hangout.
  4. Have one team member document your decisions during this meeting,
  5. Prioritize and condense the lists. Iron out as many things as possible before the congregational meeting.
  6. Arrive at a consensus on what will be discussed and what actions taken.
  7. Organize this list with a “sandwich” approach in mind.
  8. Gather all relevant information in advance of your congregational meeting.
  9. Anticipate questions and concerns beforehand, you’ll be more confident and prepared to field any discussion.
  10. The final notes from this meeting (#4) should be emailed to the moderator and others on the leadership team.

Now you have a consensus on a clear, organized and well prepared agenda. Be watching for the other installments on this topic.